Request for Proposals (RFP) – Vance County Fleet Management Services

Vance County, NC is soliciting proposals from qualified vendors to provide comprehensive Fleet Management Services for Vance County.  We have identified a need to optimize the maintenance, operation, and oversight of our vehicle fleet.  As such, we invite your organization to submit a proposal to meet our requirements.

I.  Introduction and Background: Vance County manages a diverse fleet of vehicles, including but not limited to, law enforcement vehicles, public works trucks, and administrative sedans.  We are seeking a reliable and experienced vendor to offer a comprehensive fleet management solution, including vehicle maintenance, tracking, and reporting.

II. Scope of Work: The selected vendor will be responsible for the following fleet management services:

  1. Vehicle Maintenance: Provide routine maintenance, inspections, and repairs to ensure the safe and efficient operation of our fleet.
  2. Fuel Management: Implement a fuel tracking system to monitor fuel consumption, control costs, and reduce waste.
  3. Vehicle Tracking: Install and maintain GPS tracking devices to monitor vehicle location, speed, and usage.
  4. Reporting: Generate regular reports on vehicle maintenance, fuel usage, and fleet performance.
  5. Emergency Services Vehicles: Ensure timely maintenance and repair services for emergency vehicles.
  6. Compliance: Assist in maintaining vehicle compliance with local, state, and federal regulations.

III. Proposal Submission: Please submit your proposal no later than 10/20/2023.  Electronic submissions are preferred and should be sent to  Hard copy submissions should be addressed to 122 Young Street, Ste B. Henderson, NC 27536 and postmarked by the deadline.

IV. Proposal Evaluation Criteria: Proposals will be evaluated based on the following criteria:

    1. Experience and Qualifications: Vendor’s experience in fleet management and relevant certifications.
    2. Cost Proposal: Competitive pricing for the services offered.
    3. Technical Solution: The proposed technical approach to fleet management.
    4. References: Past performance and references from similar clients.

V. Timeline:

RFP Issued: 9/25/23

Proposal Submission Deadline: 10/20/23

Evaluation of Proposals: 10/23/23

Award of Contract: 11/6/23

Commencement of Services: 11/6/23

VI. Contact Information: For any questions or clarifications related to this RFP, please contact Katherine Bigelow at or 252-738-2006.

We look forward to receiving your proposal and potentially working with your organization to enhance our fleet management capabilities.  Thank you for your interest in providing your services to Vance County.

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