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Request for Proposals (RFP) – Vance County Fleet Management Services

Vance County, NC is soliciting proposals from qualified vendors to provide comprehensive Fleet Management Services for Vance County.  We have identified a need to optimize the maintenance, operation, and oversight of our vehicle fleet.  As such, we invite your organization to submit a proposal to meet our requirements.

I.  Introduction and Background: Vance County manages a diverse fleet of vehicles, including but not limited to, law enforcement vehicles, public works trucks, and administrative sedans.  We are seeking a reliable and experienced vendor to offer a comprehensive fleet management solution, including vehicle maintenance, tracking, and reporting.

II. Scope of Work: The selected vendor will be responsible for the following fleet management services:

  1. Vehicle Maintenance: Provide routine maintenance, inspections, and repairs to ensure the safe and efficient operation of our fleet.
  2. Fuel Management: Implement a fuel tracking system to monitor fuel consumption, control costs, and reduce waste.
  3. Vehicle Tracking: Install and maintain GPS tracking devices to monitor vehicle location, speed, and usage.
  4. Reporting: Generate regular reports on vehicle maintenance, fuel usage, and fleet performance.
  5. Emergency Services Vehicles: Ensure timely maintenance and repair services for emergency vehicles.
  6. Compliance: Assist in maintaining vehicle compliance with local, state, and federal regulations.

III. Proposal Submission: Please submit your proposal no later than 10/20/2023.  Electronic submissions are preferred and should be sent to kbigelow@vancecounty.org.  Hard copy submissions should be addressed to 122 Young Street, Ste B. Henderson, NC 27536 and postmarked by the deadline.

IV. Proposal Evaluation Criteria: Proposals will be evaluated based on the following criteria:

    1. Experience and Qualifications: Vendor’s experience in fleet management and relevant certifications.
    2. Cost Proposal: Competitive pricing for the services offered.
    3. Technical Solution: The proposed technical approach to fleet management.
    4. References: Past performance and references from similar clients.

V. Timeline:

RFP Issued: 9/25/23

Proposal Submission Deadline: 10/20/23

Evaluation of Proposals: 10/23/23

Award of Contract: 11/6/23

Commencement of Services: 11/6/23

VI. Contact Information: For any questions or clarifications related to this RFP, please contact Katherine Bigelow at kbigelow@vancecounty.org or 252-738-2006.

We look forward to receiving your proposal and potentially working with your organization to enhance our fleet management capabilities.  Thank you for your interest in providing your services to Vance County.

2024 Proposed Schedule of Values

Vance County is required to perform a revaluation on all real property in its jurisdiction every eight years.  Values are set on all residential and commercial land and structures such as homes, office buildings, stores and farms.

Because values do not increase or decrease at the same rate, revaluations ensure each property’s assessed value reflects its fair market value or the most probable price a property would bring at sale in a competitive and open market.  If counties did not conduct periodic revaluations, some property owners would pay more than their share of property tax while others would pay less than their share.

The Schedule of Values, which by law much be approved by the county’s board of commissioners, is a manual providing rates, value ranges and guidelines for appraising property at market value within the county.  It includes adjustments that may be used for various types of construction, adjustments for market conditions, and valuation schedules for land.

The Schedule of Values provides summaries and broad ranges of the parameters in the county’s Computer-Assisted Mass Appraisal System (CAMA).  The rates and ranges in the Schedule of Values are effective January 1, 2024 and will remain in effect until the next revaluation, which is currently scheduled in eight years.  Any changes or improvements made to properties during this time frame will be appraised in accordance with the standards found in this document.

The Vance County Board of Commissioners will hold a public hearing on Monday, October 2, 2023 to gain citizen input concerning the Schedule of Values.

Click here to view the Schedule of Values.

Brodie Road Convenience Site – Now Open on Sundays from 11:00 a.m. to 6:00 p.m.

The Brodie Road waste convenience site located at 900 Brodie Road, Henderson, NC 27636 will now be open on Sundays beginning September 3, 2023.  The site will open at 11:00 a.m. and close at 6:00 p.m. each Sunday during the year.  This is a service improvement approved by the Vance County Board of Commissioners to improve access for customers as well as a way to decrease illegal dumping in the area.  Please take note there are NO planned changes in operating days and/or hours at the other county owned convenience sites located across the County.  Those operating times will remain the same.  Residents are also encouraged to secure their loads when using the Convenience Centers.  For further information, please contact Jason Falls at (919) 691-0928.

Transfer Station Located at 3453 NC Highway 39 N Temporary Closing

The transfer station located at 3453 NC Highway 39 N, Henderson, NC 27537 will be closed for repairs beginning Saturday July 29, 2023 with a planned reopening on Friday, August 4, 2023. Customers are encouraged to plan accordingly for this closure during this timeframe. The next closest, permitted disposal site is located at 6595 Landfill Road, Oxford, NC 27565 and is permitted to accept Vance County Solid Wastes. For any questions, please contact Jason Falls at (919) 691-0928. The yard waste facility will continue to try to remain open during regular business hours; however if these repairs result in safety concerns for staff and patrons at the facility; staff will evaluate closure of this facility during this time.

Request for Proposals – Fire Services Study

We are pleased to invite you to submit a proposal for conducting a Fire Services Study for Vance County. The purpose of this study is to comprehensively assess the fire services provided in Vance County, identify areas for improvement, and develop recommendations for enhancing the efficiency and effectiveness of emergency response.

Click here for more information.

Vance County Appoints D. Scott Elliott as Interim County Manager

Vance County is pleased to announce the appointment of D. Scott Elliott as the Interim County Manager. With a wealth of experience in local government management and a proven track record of achieving operational excellence, Elliott brings a dynamic and results-oriented approach to this crucial role.  Elliott recently retired from Pitt County as County Manager after 20 years with the county. Through the professional organizations of the ICMA and NCCCMA, he also serves as a Senior Advisor to local government managers in North Carolina.

As a seasoned leader in local government management, Elliott has consistently delivered positive outcomes and demonstrated exceptional leadership skills. Recognized for his ability to efficiently utilize resources, foster relationships, and build consensus, he is well-positioned to drive the county towards greater success.

In his role as the Interim County Manager, Elliott will oversee the day-to-day operations of Vance County and work closely with elected officials, department heads, and staff to ensure the delivery of high-quality services to residents.

“We are delighted to welcome Scott Elliott as our Interim County Manager,” said Yolanda Feimster, Chair of the County Commissioners. “His extensive experience and proven leadership will be instrumental in advancing our county’s strategic objectives and meeting the needs of our residents. We have full confidence in his ability to drive operational excellence and build strong partnerships within our community.”

Elliott’s appointment as Interim County Manager was effective June 1, 2023. Vance County is excited to embark on this new chapter under his capable leadership and looks forward to the positive impact he will make.

Request for Qualifications – Asset Inventory and Assessment Project (AIA)

The County of Vance issues this Request for Qualifications (RFQ) to secure engineering services in connection with the recently funded (AIA) Asset Inventory and Assessment Project, Utility Rate Study, and Lead Service Line Inventory for the County’s water system. The County anticipates that this project will take approximately two years to complete.

Click here for more information.

Drewry Convenience Site Temporary Closing

The Drewry Convenience Site located at 878 Manson-Drewry Road in Manson will be closed on Wednesday, June 14th, 2023 with a planned reopening on the following Wednesday, June 21, 2023 due to the construction/application of asphalt at the entrance and main drive areas.

Customers are urged to plan for closing of this site and to seek alternative disposal options available to them during this construction period.

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