Vance County, NC is soliciting proposals from qualified vendors to provide comprehensive Fleet Management Services for Vance County. We have identified a need to optimize the maintenance, operation, and oversight of our vehicle fleet. As such, we invite your organization to submit a proposal to meet our requirements.
I. Introduction and Background: Vance County manages a diverse fleet of vehicles, including but not limited to, law enforcement vehicles, public works trucks, and administrative sedans. We are seeking a reliable and experienced vendor to offer a comprehensive fleet management solution, including vehicle maintenance, tracking, and reporting.
II. Scope of Work: The selected vendor will be responsible for the following fleet management services:
- Vehicle Maintenance: Provide routine maintenance, inspections, and repairs to ensure the safe and efficient operation of our fleet.
- Fuel Management: Implement a fuel tracking system to monitor fuel consumption, control costs, and reduce waste.
- Vehicle Tracking: Install and maintain GPS tracking devices to monitor vehicle location, speed, and usage.
- Reporting: Generate regular reports on vehicle maintenance, fuel usage, and fleet performance.
- Emergency Services Vehicles: Ensure timely maintenance and repair services for emergency vehicles.
- Compliance: Assist in maintaining vehicle compliance with local, state, and federal regulations.
III. Proposal Submission: Please submit your proposal no later than 10/20/2023. Electronic submissions are preferred and should be sent to firstname.lastname@example.org. Hard copy submissions should be addressed to 122 Young Street, Ste B. Henderson, NC 27536 and postmarked by the deadline.
IV. Proposal Evaluation Criteria: Proposals will be evaluated based on the following criteria:
- Experience and Qualifications: Vendor’s experience in fleet management and relevant certifications.
- Cost Proposal: Competitive pricing for the services offered.
- Technical Solution: The proposed technical approach to fleet management.
- References: Past performance and references from similar clients.
RFP Issued: 9/25/23
Proposal Submission Deadline: 10/20/23
Evaluation of Proposals: 10/23/23
Award of Contract: 11/6/23
Commencement of Services: 11/6/23
VI. Contact Information: For any questions or clarifications related to this RFP, please contact Katherine Bigelow at email@example.com or 252-738-2006.
We look forward to receiving your proposal and potentially working with your organization to enhance our fleet management capabilities. Thank you for your interest in providing your services to Vance County.